It is important that David Hurley, our treasurer, is informed of any proposed expenditure over €50 on behalf of the chaplaincy, before it is made. It is also important to claim back any expenses made on behalf of the chaplaincy however small. This is the only way we can keep a proper track of what ministry costs us and helps us budget. The expense form can be downloaded here.
CHURCH ELECTORAL ROLL Our chaplaincy keeps a Church Electoral Roll. The Roll is used to determine eligibility for attendance and participation at the Annual Chaplaincy Meeting and for election to the Chaplaincy Council. It is also used to determine eligibility for election to the archdeaconry, diocesan and general synods. In addition it is used for the calculation of the number of representatives who may be elected to each of these synods in the following year. REVISION OF ROLL The Roll is revised every year (except when a new Roll is prepared - see next paragraph) in time for the annual chaplaincy meeting. A form of application for enrolment is available below. Please print it out, complete it and had it to the Chaplaincy's Electoral Roll Officer, Keith Grant.
THE NEW ROLL
Every sixth year, instead of a revision, a completely new Roll has to be prepared, the next time being in 2025. To be entitled to be included on the Roll a lay person must be:
over 16 years of age on or before the date of the annual parochial church meeting.
either - a member* of the Church of England, or a Church in Communion with the Church of England (pleasesee attached list), and resident in the parish. (There is no requirement to go to church regularly). or - a member of the Church of England, or a Church in communion with the Church of England, and resident in another parish, but habitually attending worship in the chosen parish for at least 6 months prior to enrolment (unless prevented from doing so by illness or other sufficient cause). or - a member of a Church subscribing to the doctrine of the Holy Trinity, such as Roman Catholic, Baptist, Methodist, URC, etc (in other words, most mainstream Christian churches but not, for example, Unitarians or Jehovah's Witnesses) and prepared to declare themselves a member of the Church of England, and having habitually attended worship in the chosen parish for at least 6 months prior to enrolment.
A person must also have signed an application form for enrolment.
A person can be on the Roll of several parishes if fulfilling the above criteria, but can only use one parish for the purposes of membership of the PCC, elections to synods, etc.
Except every 6th year, when a new Roll is prepared, the Roll shall be revised annually.
Names can be added to or removed from the Roll during the course of the year, with the exception as laid down in below. All such changes must be reported to the next meeting of the Chaplaincy Council.
No names shall be added to or removed from the Roll between the completion of the Roll and the close of the Annual Chaplaincy Meeting (which must take place before 30th April each year). This means that those who miss the closing date for completion of the Roll, (14 days before the annual parochial church meeting), will not be eligible to attend the annual parochial church meeting or take part in the proceedings.
The number of representatives for election to deanery and diocesan synods depends on the number on the Roll in the previous year.
* "member" is not defined by Church Representation Rules - it is enough for a person to say that they are a member of the Church of England.